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Important Role
This is an important, hands-on role designed to bring financial structure to a growing entrepreneurial environment by transitioning the function from external contractors to an organized internal department.
Key Liaison
This role will serve as a key liaison for external stakeholders. You will reconcile mortgage balances with bank statements, monitor maturity schedules, and coordinate directly with lending partners to facilitate renewals and new debt requirements.
Significant Position
As an individual contributor, you will be responsible for managing the full accounting cycle, which includes maintaining the general ledger, recording journal entries, and ensuring the accurate classification of both operating expenses and capital costs.
Financial Controller @ Fleming Property Management
Company: Fleming Property Management
Position: Financial Controller
For over 25 years, Fleming Property Management has been a cornerstone of Ottawa’s urban rental market as a privately held, family-owned firm. They specialize in acquiring, renovating, and managing character-rich residential properties, blending historic charm with modernized interiors to deliver premium urban living experiences.
The portfolio currently features over 600 boutique-style units across more than 50 addresses in Ottawa’s most desirable neighborhoods, including Centretown, the Glebe, Sandy Hill, and the ByWard Market. Fleming Property Management pride themselves on a hands-on management approach and professional office culture where high staff retention is a testament to their environment—some team members have been with the family for over two decades.
As they look toward an ambitious future that includes expanding their portfolio and potentially venturing into property development, they are seeking a dedicated Financial Controller to lead the transition to an in-house finance model and provide the hands-on and strategic oversight necessary to support this continued growth.
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Compensation: $90,000 – $110,000
We use AI-powered tools (such as Fathom, Gemini, and Monica) to support certain administrative aspects of our recruitment process, such as interview note-taking, transcription, and summarization. These tools are used to improve efficiency and consistency. All AI-generated outputs are reviewed by a qualified recruiting professional, and all hiring decisions are made by humans. We do not use AI for selection purposes but do utilize AI powered search functions (Microsoft/Google) to help identify candidates on behalf of our clients.
Skills & Experience
Background
While a CPA designation is not required, you must have a strong knowledge of financial statements and the ability to navigate the complexities of both residential and commercial property financials.
Detail-oriented
This role is ideal for a detail-oriented and analytical professional who thrives in an environment where they can work independently and make a tangible impact on a business.
Organized
As a highly organized individual, you genuinely enjoy the process of creating structure, and take pride in identifying and implementing new workflows and internal systems that make daily operations run more smoothly.
Experience
You possess at least five years of progressive accounting experience, ideally within the real estate or property management sectors.
Proficent
Proficiency in Yardi software is highly preferred, as you will be expected to act as the in-house expert for the system to troubleshoot issues and identify reporting efficiencies.
Proactive
they are looking for a proactive professional who is excited by the prospect of establishing workflow processes and who has the resilience to manage competing priorities.
Summary of the Role
As the Controller, reporting directly to the Ownership Group, you will be the dedicated in-house finance professional at Fleming Property Management. This is an important, hands-on role designed to bring financial structure to a growing entrepreneurial environment by transitioning the function from external contractors to an organized internal department.
As an individual contributor, you will be responsible for managing the full accounting cycle, which includes maintaining the general ledger, recording journal entries, and ensuring the accurate classification of both operating expenses and capital costs. Beyond traditional record-keeping, you will oversee complex property-specific accounting tasks, such as tracking rent collections, managing HST filings, and maintaining detailed mortgage and financing records within Yardi.
This role will serve as a key liaison for external stakeholders. You will reconcile mortgage balances with bank statements, monitor maturity schedules, and coordinate directly with lending partners to facilitate renewals and new debt requirements. Internally, you will assist with annual budgeting and provide the ownership group with monthly consolidated financial statements and analysis to support informed operational decision-making. Your goal is to establish the structure and workflows necessary to turn financial data into clear, actionable insights that will guide the company through its next phase of expansion.
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Thank you for your application for this opportunity. Due to the high number of applications we receive, we will only be contacting those that are under consideration for the role.